Guide Draft, needs technical review
What to Prepare Before Requesting an Industrial Machine Quotation
By PT Abadi Baru Teknikatama · · 2 min read · Last updated: 8 October 2026
Summary
A quotation for an industrial machine will be faster and more accurate if your request includes the data the technical team needs: the work to be done, the material and its dimensions, production capacity, on-site utilities, and installation and after-sales requirements. This guide contains a checklist and a sample quotation request message that you can use straight away.
A quotation request that contains only the name of a machine is usually answered with a series of follow-up questions. When the data is prepared from the start, the technical team can immediately assess which model is suitable and prepare a relevant quotation.
What data does the technical team need?
1. Work and material
- The process you want to carry out: drilling, cutting, welding, bending, lifting, painting.
- Type of material: carbon steel, stainless steel, aluminium, copper and others.
- Workpiece dimensions: thickness, length, width, diameter or weight.
2. Capacity and volume
- Number of workpieces per day or per shift.
- The smallest and largest sizes handled routinely.
- Growth plans for the next one to three years, if any.
3. Utilities on site
- Available voltage, phase and electrical capacity.
- Availability of compressed air or gas, if the process requires it.
- Installation space, access for bringing the machine in, and floor condition.
4. Standards and preferences
- The work quality standard or tolerances required by your customers.
- Brand preference, or the machine currently in use as a point of comparison.
- Data integration requirements, for example the CAD files used.
5. Installation and after-sales
- Delivery and installation location.
- Requirements for installation, commissioning and operator training.
- Routine spare parts and consumables requirements.
6. Company details
- Name and position of the contact person, company name, and a contact number.
- Target date by which the machine is needed.
Sample quotation request message
Hello Abadi Baru, I am from PT (company name). We need a plate drilling machine for structural steel fabrication. The material is carbon steel, 12–40 mm thick, maximum plate size 2,000 × 1,500 mm, around 60 plates per day. Electrical supply is 380 V three-phase. The installation site is in (city). Please recommend a suitable model and send your quotation.
How does the process work on this website?
- Choose products in the catalog, then click + Quote List on each product you are interested in.
- Open the Quote List and fill in your name, company and requirements.
- Click Send via WhatsApp. A message containing all the products and your details will open in the Sales WhatsApp chat.
- The Abadi Baru team will contact you to confirm the specification, then send the quotation.
If the machine you are looking for is not yet in the website catalog, send your requirements via WhatsApp. The Abadi Baru team will check with the brand lines it handles.
Frequently Asked Questions
What is an RFQ?
An RFQ (request for quotation) is a request from a prospective buyer to a supplier, containing the products or requirements together with supporting data, so that the supplier can prepare a quotation covering price and specifications.
Are machine prices shown on the Abadi Baru website?
No. The website does not show prices. Quotations are prepared by the sales team based on your specification, configuration and requirements, then sent after your request has been received.
How do I send a quotation request to Abadi Baru?
Add products to the Quote List on the website, fill in your name, company and requirements, then send it via WhatsApp to the Sales Hotline. You can also contact sales through the WhatsApp button on each product page or by email.
Discuss your requirements with the Abadi Baru team
Tell us about the job, the material and the capacity required. The sales and technical teams help with a recommendation before a quotation is prepared.